Non-podcast blog posts.

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Hi, I’m Trent Dyrsmid, Founder of Dyrand Systems and BrightIdeas.co… Ask Me Anything

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I’ve spent the last 14 years of my life as an entrepreneur trying to create companies that help other businesses succeed. My first company was Dyrand Systems and it was recognized as a PROFIT 100 fastest growing company in Canada for two years in a row. My second company is BrightIdeas.co which provides software and training products for marketing agencies and consultants. My third company is….you guessed it…a marketing agency that will also run under the Bright Ideas brand.

Although I have failed plenty of times (you can hear some of my mistakes with Dyrand in this Mixergy interview), I’ve been fortunate enough to learn something from every one of my failures. For that reason, I want to do something different today, in which I want to share with you what I’ve learned over the years.

However, instead of listing out what I’ve learned, I want to make it as relevant to your business as possible so that it helps you succeed (thanks to Neil Patel for this idea).

The way I’m going to do this is to use a simple question and answer format. All you have to do is leave a comment with a question and I will answer it. The question can be about anything you like; a problem with your business, a technology question, or whatever you like.

And finally, don’t worry about holding back. You can ask me anything you like, no matter how foolish it may sound, as I plan to respond to each and every question.

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How to Cash In on the Digital Marketing Gold Rush and Build a Seven Figure Online Business That Lasts

As many of our subscribers already know, Bright Ideas is on the verge of launching our own marketing agency. As we have been making this fact known to our tribe, all sorts of questions have been coming in, and rather than addressing those questions via individual email replies, I thought it would make more sense to create a series of posts that would chronicle our journey from startup through to success.

Ed Note: If you are brand new to Bright Ideas, please know in advance that what you are about to read is not theory. The author of this post has already built and sold a $2 million per year business.

Who is This Post For?

If you are either looking for a viable online business to start, or you’ve already started your marketing agency/consulting business and want more success, this is a post that I believe you will find immensely valuable because I’ll share numerous insights. These are things that will not be obvious to entrepreneurs who’ve not yet been through the entire cycle of starting a company from scratch, building it up to millions in revenue and then selling it for over a million dollars.

As you might guess, having already gone through this full cycle of a business, I have been fortunate enough to experience a great deal of things (good and bad) that have afforded me with many valuable insights that I wish I would have had access to prior to starting my first business.

It’s my hope that by reading this post, you will begin to think about some of the “big picture” things that will ultimately play a very large role in how successful you ultimately become.

How to Pick a Business with Big Potential

When it comes to picking a business to be in, there are a number of factors that I always consider. For those who like bulleted lists, here they are (in no particular order):

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If you want to build a rocket company, you need to consider a few critical factors

  • Will my business provide real value to actual customers?
  • Is there a positive trend in the need for the products and services I plan to sell?
  • How much start up capital will I need?
  • Is there a compelling financial model?
  • Does my product or service help customers to make money?
  • Am I passionate about it?
  • Do I have (or have access to) the skills and credibility needed?
  • Can I run it from anywhere there is an Internet connection?
  • Can I outsource and automate large portions of the work?
  • How big can I scale it?
  • Will someone want to buy it from me at some point?
  • How will it affect my lifestyle?

Often, when I see new entrepreneurs looking to start a business, particularly an online business, I don’t see them asking any of these questions. Instead, the only question they are asking themselves is “how fast can I make a buck?” And, even worse, “how can I do it without actually doing any work?”

As you might guess, looking only at how quick you can make a buck is not nearly enough due diligence on whether or not a given business idea is worth pursuing, and forging ahead without asking some or all of those questions will more than likely cause you to either fail miserably, or start a business that generates little in the way of profit and/or doesn’t end up living long!

Now that you’ve seen which questions I ask myself, let’s dig a littler deeper into each one of them.

Will My Business Provide Real Value to Actual Customers?

If you want to build a sustainable business than has enough economic horsepower to make you wealthy, it is critical that you choose a business that provides real value to your customers. If you don’t, how on earth do you expect your business to last?

It won’t.

To build a sustainable business, you must add real value to your customers

To build a sustainable business, you must add real value to your customers

For experienced entrepreneurs, the answer to this question was obvious; however, for new entrepreneurs, I want to emphasize how important this is.

For example, almost every day, I see someone launching a product that, more or less, says something that sounds like, “take advantage of this Google/Facebook/Twitter/Pinterest/Youtube traffic loophole and you will make big money fast!”

Really? If the loophole is so good, why tell anyone about it? Most often, these business opportunities are complete BS.

And if they aren’t BS, how long will it be until the loophole is closed and you’re out of business?

My point is this: chasing loopholes may make you a couple of bucks in the short term, however, it’s not a strategy that you can hope to use to build a real business that has the economic staying power needed to make you wealthy. (Admission of guilt: yes, I’ve tried the loophole route, made some decent money, and then saw it all collapse after Google changed their algorithm. Shame on me.)

By providing real value to real customers, you won’t need Google/Facebook/Youtube, etc…. because your customers will keep buying from you and they will tell their friends/colleagues about you and your company will continue to grow.

This is exactly what happened with my last 7-figure company and this is also what will happen with the marketing agency that we are launching now.

Is There a Positive Trend In The Need For The Products and Services I Plan To Sell?

As with the first question, this one seems obvious, right? Well, oddly enough, it wasn’t something I thought too much about prior to starting my last business because I didn’t have enough experience to know that it was something I needed to think about.

Back then, I knew I could sell IT support services to small businesses for a long time; however, I didn’t give any thought to what might be happening in the industry as a result of changes in technology – primarily because I wasn’t yet very familiar with the technology or the industry.

Fortunately for me, I (unknowingly) picked a business that had a very bright future thanks to recent and ongoing changes in technology.

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Thanks to these changes, very shortly after I started my last company, we were able to start delivering our services over the web and began doing more preventative maintenance in exchange for a monthly retainer fee instead of doing reactive “fix it” work for just an hourly fee.

This was a game changer!

Had the technology in my industry not changed, the change in the business model would not have happened and the Managed Service Provider (MSP) industry would not have taken off like it did.

I cannot emphasize enough how much of a positive impact this had on my company…and it’s the reason I was able to sell it for over a million bucks. When you have an ongoing recurring revenue stream for your company, it’s worth substantially more than if you don’t because buyers are willing to pay a premium price for the predictable cash flow that retainer fee income provides.

Here’s another reason why it is so important to understand the trend: when a new business model emerges (which in my case was the MSP business model) in an existing industry, all sorts of scrappy entrepreneurs (like me) will go chase after it. Then, over time, some of the larger companies (who are slow to move at first) will see that there is an opportunity to go buy up all these little companies (this is called a roll-up strategy by those in the financial world) and then take these companies (now one larger company) and sell it for a big profit to an even larger company.  When this happens, the little guys (like me) get to sell for big profits.

That is where I was and it is definitely where you want to be!

Now that you understand that concept, let’s apply it to the marketing agency space.

In the last few years, online marketing has gained a lot of traction; however, the vast majority of small businesses in your town are still pretty clueless about how to do it well. This means opportunity for you.

now-is-the-timeAgencies, for the most part, have been somewhat slow to transition their businesses to digital marketing for a number of reasons; the biggest of which is this: they are fearful that doing so will cannibalize their current revenue stream. Prior to digital marketing, agencies earned their money from branding & strategy consulting, print, direct mail and a variety of other offline services. They have also been building websites; however, for the most part, they’ve stopped short of a vast array of other digital marketing services that are easy to offer to small business customers. (Obviously, early adopters exists, however, many/most are just now catching on)

Now is the time to take advantage of this very positive trend, and providing marketing services to small businesses, in my opinion, is the way to do it.

How Much Start Up Capital Will I Need?

Unless you are sitting on a pile of cash or have access to a pool of angel investors ready to fund your venture, start up costs are a critical factor. Thankfully, starting a marketing agency can be done for next to nothing.

If you’d like to hear me interview two entrepreneurs who’ve done it, check out my interviews with Sam Ovens and Graig Presti. Both reported that they were able to achieve seven figures in their first year.

the-reason-an-agencyThe reason an agency costs so little to start is that you really don’t need that much “stuff” to get going.

Sam Ovens had a one-page website and an email account – he didn’t even have a business card. What he did possess was enough knowledge about how to find outsourcers to do the work, as well as enough determination to go out and get clients.

To get clients, he just started telling everyone in his personal/social network that he was looking for clients; and then once he got a few, they referred him to more. This was exactly how I got my very first client with my last company, so I can promise you that it actually works!

Is There a Compelling Financial Model?

As I said before, having retainer fee income is a compelling financial model. So is being able to sell downloadable products (software or information) via your website 24×7. A marketing agency can easily do both – especially if you focus on just one niche.

If you plan to bill only by the hour, that is not a compelling financial model.

Billing is not the only aspect of the financial model that you must pay attention to. In fact, what I’m about to discuss next is arguably even more important.

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Done correctly, a marketing agency has a very compelling financial model

If you are going to build a profitable and sustainable business, you need a business where the cost of customer acquisition is less than the lifetime value of that customer. Without this, profit will be impossible.

With a marketing agency, there are many low cost ways to attract customers, which is one of the reasons I believe it’s a good business to be in.

Direct mail isn’t very expensive, email is even less, and networking in your community costs little more than your time. For a budget-constrained startup, this is all good news.

Even better is the fact that, so long as you continue to deliver value, the lifetime value of your customer is likely to be substantially higher than your cost of customer acquisition.

For example, if you send 100 pieces of direct mail at a cost of $1 each, and you get just one customer, you’ve spent $100 to acquire that customer. If your customer has a lifetime value of say, $10,000, you are going to be in very good shape, and you will be able to afford to spend a substantial amount on direct mail to acquire more customers.

This is just one example of using direct mail as a “marketing system” that can be repeated over and over to cause meaningful growth.

However, if your product is sold for $47 and you don’t have any additional products to sell, the math just doesn’t work in your favor. Keep this in mind when choosing a business to be in, especially if you hope to acquire customers by something other than your own personal labor – which you’ll have to do if you want meaningful growth.

With a marketing agency, you will be able to keep on delivering marketing services for years to come, so it passes this test with flying colors!

Does My Product Or Service Help My Customers To Make Money?

Back when I sold IT support services, I learned a valuable lesson that I carry with me to this day.

Here it is: it is substantially easier to sell people things that will help them to make money, than it is to sell things which, while necessary, are only viewed as an expense that must be paid. (IT support was one such expense)

The best part about running an agency is that you are selling marketing services that are going to help your client attract more customers and earn more from each customer.

The value of this cannot be understated!

When you are having a conversation with a business owner about helping them to increase their profits, they are going to be all ears, I can assure you. (Assuming of course that they believe YOU can help them to achieve this.)

Am I Passionate About It?

My company was ranked as a PROFIT 100 company in 2007 and 2008

My company was ranked as a PROFIT 100 company in 2007 and 2008

In my case, I am absolutely nuts for digital marketing and marketing automation. Why? Because, had I known about all this stuff back when I was running my last company, it would have grown a lot faster than it did. True, we were were already growing pretty fast (ranked as one of Canada’s PROFIT 100 fastest growing companies for two years in a row), but the manual effort required to cause that growth to occur was exhausting, not to mention extremely expensive (headcount).

It’s true that there are people making money in a niche they aren’t passionate about (I was definitely not passionate about IT support), however, speaking from personal experience, running a business that you aren’t passionate about it not nearly as much fun as one that you are.

Don’t make the same mistake as I did. If you aren’t passionate about marketing, starting a marketing agency probably isn’t a very good idea.

Do I Possess The Skills and Credibility Needed?

If you are regular reader of the Bright Ideas blog, I’m going to suggest to you that you already know substantially more about online marketing than 95% of small business owners. Want proof? Call up 10 of them and ask if they’ve ever heard of WordPress. I’ll bet they haven’t. If they have, ask them if they know what an auto-responder is. Again, most will not.

For folks like you and I, this is really basic stuff!

You are likely already more than qualified to offer marketing services. However, if you are brand new to this, and have a passion for it, let me offer up two ideas.

1. You will learn fast by doing. Within a month or two, I knew plenty about IT support and could have very intelligent conversations with my customers.

2. You can outsource virtually everything (that is my plan and if you join my mastermind group, you can have access to my team) to a competent provider who can be hired as a sub-contractor on an as-needed basis (this is how Sam Ovens did it)

As for credibility, that is what blogging and client references are for.

These are testimonials from some of Bright Ideas' past customers

These are testimonials from some of Bright Ideas’ past customers

If you are just starting out, sit down and write 10 blog posts about marketing. Not sure what to write about? Just think about the questions that your would-be customers might ask and then blog about the answer. It’s not rocket science, I can assure you, and it’ll take you just a few days of your time.

Then, when a prospective customer comes to your blog, they will read some or all of these 10 posts and conclude that you are more than qualified to work with. Pick a single niche to go after, and your content will be even more powerful.

Guess how much I knew about IT support when I started my last company?

Not a damn thing, yet I built a $2 million/year business :)

Can I Run My Business From Anywhere?

For me, this is a huge factor in my decision to proceed or not. Case and point, as I’m writing this, I live in San Diego, CA. San Diego is gorgeous, but it is an extremely expensive place to live.

To lower our housing costs, my wife and I have decided to relocate to Boise, Idaho. There houses are only a fraction of what they cost here and we were able to buy a house that would have cost north of $900,000 for less than half that amount.

Will moving impact our business? Not one bit, because ours is a location independent business. (Actually, it will probably help because when/if we do hire full-time staff, they will cost less in Boise than they would in San Diego.)

Does that mean that we’ll never get face to face with a client? Not necessarily.

In our case, we are pursuing what I’ve called a “rich niche” (explained later) and because of this, our clients can afford to fly to see us for the initial consultation. Now, I realize that having a new client fly to you might sound crazy, however, if you position yourself correctly, and the benefits to your client are significant enough, they will do it. How do I know? Because I’ve been the client in the past and I’ve been the guy on the plane.

Getting this kind of traction is all about perception of value and the niche you choose. Obviously, if you are just trying to sell $500 websites, there is no need for a client to fly to you. In fact, there is no need for a face to face meeting at all. Skype or GotoMeeting will do just fine.

Can I Outsource Or Automate Large Portions Of The Work?

Automated marketing is the key to success.

Outsourcing and Automation are the keys to success.

Outsourcing is key to growth.

Now, go and read that sentence again.

Most solo-preneurs remain a solo-act because they don’t outsource. They want to do everything themselves (exhausting!) and they (mistakenly) believe that they are the only ones with the skills needed.

Wrong. Wrong. Wrong.

Sam was selling projects for $10,000 that he paid an outsourcer $200 to deliver. Now that is the kind of profit margin that you can use to build real wealth!

My point is this: in choosing to launch a marketing agency, you will be able to outsource or automate a great deal of the marketing and service delivery. Read on and I’ll give you an overview of our plan further down in this post.

How Big Can I Scale It?

Some people say that service business don’t scale (grow) very well. While that can be true, it doesn’t have to be true. It really depends on how you choose to deliver your services.

If you are hiring full-time employees and doing everything custom for each client, that will definitely be harder to scale. This is how most people do it because they don’t bother to pick a single niche and then create a portfolio of products/services for that niche.

if-you-do-pickIf you do pick just one niche, you can easily create a menu of pre-made products and services for that niche, and when you do do, scaling your business gets a whole lot easier.

Let me give you an example. In our case, we’ll focus on dentists, and because of this, we’ll be able to create marketing campaigns for each problem that a dentist is looking to solve. These campaigns will address things like: new patient attraction, stimulate referrals, re-activating inactive patients, selling Invisalign or any number of other high margin dental services.

Will we have to create these campaigns from scratch each time? Heck no.

Will I have to be the one actually recreating the campaign in Infusionsoft for each new client? Definitely not!

We’ll create training videos and our overseas VA team will do all the legwork.

Hopefully you can see that, when structured correctly, a service business can grow like crazy. The key is to outsource and have management controls in place to ensure high quality work is being delivered.

Will Someone Want To Buy It From Me At Some Point?

Unless you want to run your business until the day you die, one day you are going to want to sell it. This is called an “exit strategy”

Unless you want to run your business until the day you die, one day you are going to want to sell it. This is called an “exit strategy”.

Before I start any business, one of the very first things I think about it how I’m going to exit the business. When I started my last company, I didn’t really think about this a whole lot, at least not to the degree that I do now. Back then, I knew that if I had a profitable business selling to other small businesses, that someone would want to buy it at some point.

Luckily for me, the trend in IT support was very good and as a result, I was able to have a very successful exit from my company.

I see the very same opportunity in the marketing services space right now and that is one of the reasons why we are entering the space.

When thinking about your exit strategy some of the things you should be considering are:

  • Are there larger companies in my industry doing what I am planning to do that might want to buy my company one day?
  • Is the trend in my industry positive (discussed earlier)
  • Do I anticipate having other owners or managers that could one day buy me out?

How Will It Affect My Lifestyle?

Having been fortunate enough to have already sold a company and from there build a reasonably solid financial foundation, for me, the effects on my lifestyle of any new business venture are something that I consider with great care.

Many new entrepreneurs (mistakenly) think that there is a great deal of freedom being your own boss.

The truth often turns out to be that they end up having the “freedom” to work 12 hours a day, 7 days a week!

Obviously, every person that reads this post has their own unique set of circumstances, values, and desires, so that I cannot possibly provide you with the “right” answer as to what you want for your lifestyle. I will say that this is a very real issue and one that is worthy of your careful consideration.

Why Start an Agency?

So why start an agency? Well, in my case, a marketing agency fits the criteria that I’ve laid out.  For the skim readers, here’s a summary of what we’ve discussed above:

  • The startup costs will be measured in hundreds of dollars, not thousands.
  • There is a very positive trend in the industry, supported by advances in technology
  • Delivering marketing services provides real value to customers
  • Delivering ongoing services allows me to charge my clients a retainer fee, thereby making my business more profitable and more valuable to future buyers
  • Marketing services help customers increase profits, so, as long as they see me as credible and qualified, they will want to buy from me
  • I have a huge passion for marketing, so running my agency and seeing my clients succeed will be a lot of fun!
  • I definitely have the skills and credibility, so client attraction won’t be that difficult
  • I can run it from anywhere I want, so I can enjoy geographic freedom
  • Much of my client attraction will be automated and service delivery will be outsourced, giving me high levels of freedom and profits
  • I can definitely grow this into another 7 figure business if I desire to do so. Given the profit margins, mid-six figures might be enough to support my lifestyle
  • With retainer fee income, profits, and a book of clients, this is a business that will definitely be attractive to another buyer should I ever wish to sell it
  • Because of all of the above, this business is a fit with my lifestyle

How and Why We Chose Our Target Market

The importance of targeting a profitable market cannot be understated.

The importance of targeting a profitable market cannot be understated.

I’d like to be able to say that we chose our target market out of sheer brilliance.

Sadly, that would be a lie :)

The truth is that my love of marketing automation and Infusionsoft led me to interviewing a dentist who was extremely successful. That conversation, in turn, led me to the entrepreneur who actually handles all the day to day operations of this dentist’s marketing.

After a few phone calls and a trip to Washington DC, I discovered that selling marketing services to dentists was very lucrative, if done correctly. (I do want to point out that he and I wrote out another 10+ niches that met this same “rich niche” criteria so don’t worry if you don’t want to sell to dentists. There are plenty of other niches!)

Having agreed on how we’d work together, I now have in place everything I need to begin selling to dentists with all the credibility in the world. If you want in on this, make sure you join my mastermind group and you’ll have access to everything that I am using to attract clients and deliver services.

The bottom line about niche selection is this: pick a profitable niche that sells high-ticket items, because companies in this niche will have much larger budgets to hire marketing agencies to work with them!

Our Plan for Attracting Qualified Leads

Now, just in case you can’t afford to participate in the Bright Ideas mastermind (I haven’t determined the cost yet, but it won’t be priced like a typical course on Internet Marketing), I do want to share with you some additional details on the area that most agencies (ironically) struggle with most: client attraction.

To attract customers, we plan to make extensive use of marketing automation and outsourcing. Here’s how it will work.

Step 1: Pick a profitable niche (discussed earlier)

Step 2: Have virtual assistant reach out to prospects exactly as I teach in my Best Buyer Formula using the MobiLead Magnet plugin. In addition, we’ll also be sending direct (lumpy) mail to prospects. The direct mail will direct them to a landing page that will offer them either a free report or the chance to register for a webinar. We’ll be split testing the landing page to see which offer converts better. (Mastermind members will get all our “stuff” as well as split testing results.)

Having a well thought out marketing plan is critical!

Having a well thought out marketing plan is critical!

Once the prospects register, the webinar will be automated. This is how Graig Presti does it. It’s also the method I’ve been using with some of my other products. The follow up to the webinar will also be automated. (Mastermind members will be able to use our webinar with their own branding.)

The key to this approach to prospecting is to put enough prospects into your funnel to ensure that the most motivated ones actually reach out to you. These are the ones who are most likely to fly to your town for their initial consultation, which, by the way, is a one-day session for $4,750. This does NOT work unless you target a rich niche. (Mastermind members will be able to have our expert in DC meet with your clients and close them for you if you wish.)

As I’m writing this, we are very close to signing our first client using this very method. He called me, we did a 20 minute phone call and now I’m waiting for him to send payment and book himself into my calendar for the initial consultation. (It’s not already booked because I’m not available until September and August is crazy busy for him as well.)

Remember how I talked about the importance of blogging to establish credibility? We didn’t reach out to this prospect. He found us as a result of my blog and podcast. By the time he contacted us, he had consumed so much content that he was already pretty sure he wanted to hire us. That is the power of content marketing. If you aren’t blogging or podcasting, you are losing out.

That’s it. Hardly rocket science, but, as I’m sure you can imagine, the details of our direct mail, our landing pages, our webinar, what we say on the phone, and available references are incredibly important. As a member of our Mastermind, you’ll get it all.

What’s Next?

If this sounds like a business that you’d like to be in, then I’d suggest you get started right now. There is a mountain of opportunity and all you have to do is go chase after it. Not sure where to start? How about writing those ten blog posts? How about doing some local networking? How about sending out a few hundred postcards to a finite list you can easily buy from any list broker?

For those who want to take the shortest path to success, I would strongly recommend you get on the waiting list for our upcoming Mastermind. You’ll be glad you did!

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Infusionsoft Tutorial: How to Automate Abandoned Shopping Cart Recovery

The average documented online shopping cart abandonment rate is a whopping 67.75%. Here’s one way to fix it.

bi-ultimate-marketing-automation-guide67.75% is a massive abandonment rate. Just think about how much that translates into in terms of lost profits. Next, add to that the amount of lost profits that result from your not having the opportunity to generate upsells and repeat sales to the (potential) customer that abandoned the cart in the first place.

Abandoned shopping carts is a huge problem for every online retailer. Thankfully, with some smart automation, you can reduce the number of carts that don’t complete checkout.

Thanks to Infusionsoft, recovering abandoned shopping carts need not be as manual or inconsistent a process as you might think.

How to Automate Shopping Cart Recovery

In the video below, I’m going to show how exactly how this can be done using Infusionsoft.

Helpful Hints

  • Ensure that you apply a tag every time a subscriber clicks a link to a sales page
  • Put all these types of tags into a category called Pre-Sales so don’t miss any of them
  • Regularly look at your campaign stats so that you can see which emails are sending the most traffic to your sales pages and then review the copy in these emails
  • Manually follow up with people that have abandoned carts if your automated follow up didn’t work. Get them on the phone and ask them why they abandoned the cart. Don’t try to re-sell them. Just ask why they abandoned in the first place so you look for trends that you can fix.

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Infusionsoft Tutorial: How to Create Top of Mind Awareness with a Newsletter Campaign

Are you top of mind with your customers and prospects? Are you regularly sending them educational content to ensure that you are?

bi-ultimate-marketing-automation-guideIn an era where our prospects and customers are continually bombarded with marketing ‘noise’, staying top of mind can be a challenge. As a result, it is absolutely critical that you are regularly sending your prospects and customers high quality, educational information to keep them engaged – as well as to position your firm as an authority.

One of the very best ways to do this is with a high quality newsletter delivered via email. When done correctly, your list will remain engaged and will share your message, and you will remain top of mind for the products and services that you provide.

Using Infusionsoft to Automate Newsletter Delivery

Thanks to Infusionsoft, delivering a high quality newsletter need not be as manual or inconsistent a process as you might think.

In fact, by using the campaign that I show in the video below, your newsletter will never skip a beat!

Automate Newsletter Delivery

In the video below, I’m going to show how exactly how this can be done using Infusionsoft.

Helpful Hints

When it comes to creating an eNewsletter, there are a few critical success factors that you must get right. They include:

  • Just start…and then improve as you go
  • Split test your subject lines to maximize your open rate
  • Deliver only high quality educational information
  • Keep sales messages to less than 15% of the content
  • Create an editorial calendar to plan your content in advance
  • Stick to a consistent schedule so you can ‘train’ your list to expect your content
  • Feature other experts in your content so they will also share it with their tribe
  • Segment your list to increase engagement
  • Use trackable links

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Infusionsoft Tutorial: How to Automate Sales Opportunity Management

Do you use sales reps to close deals? Would you like to gain more visibility into their activity so you can improve their performance?

bi-ultimate-marketing-automation-guideWith a marketing funnel, automation is fairly straight forward. You create the funnel, and then your new subscribers flow through it. If you’d like to watch a video that shows more detail on funnels, check this one out. (to experience the Bright Ideas funnel, become a subscriber here)

So if the funnel automation is pretty straight forward, what about the part where your sales reps actually start to engage directly with your leads? How are you supposed to maintain consistency and ensure that nothing falls through the cracks?

This is where things can get a bit trickier to manage if you don’t have a well defined process in place. Without a process, each of your sales reps may be guiding a lead through your sales pipeline is very different ways and this type of “wild west” approach makes measuring and improving nearly impossible to do.

Using Infusionsoft to Automate Sales Opportunity Management

Thanks to Infusionsoft, managing sales opportunities need not be as manual or inconsistent a process as you might think.

In fact, with a little forethought and creativity, you can actually ensure that there is a consistent process for how all your sales opportunities are managed!

Automate Sales Opportunity Management

In the video below, I’m going to show how exactly how this can be done using Infusionsoft.

Helpful Hints

When creating a sales opportunity skeleton, ensure that you don’t get so focused on adding in the details that the overall process becomes unusable for your sales team.

Instead, focus on creating a skeleton that will allow for the customization needed, while still giving you the insight into your rep’s activities so that you can identify areas where improvement is needed.

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How Aweber is Losing You Customers: The Big Picture of Aweber vs Infusionsoft

I’m often asked by people that are unfamiliar with Infusionsoft if they should pick it, or Aweber for their email marketing. What these people fail to understand is the magnitude of the differences between these two applications.

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Aweber VS Infusionsoft: It’s Not Even Close

Comparing the two is like comparing a Porsche to a tricycle. With Aweber, you can do very basic email auto-responders, and nothing more, whereas with Infusionsoft, you can run your entire business; marketing, email, CRM, online shopping cart, affiliate program, and so much more.

So, with all that said, let me begin by giving you my opinion: Infusionsoft is a game changing application, and, by comparison, Aweber is just one tiny piece of the overall picture.

So, with that said, here we go…

Back when I first started my business with a list of subscribers, I chose a company called Aweber for my email marketing provider. They are well known and it only costs $1 to get started on a trial. If you like the software, you have to pay only $19 a month for up to 500 subscribers.

If you are just starting out with email marketing, Aweber is as good a choice as any; however, as your business grows, you are going to eventually run into some serious limitations and then, if you decide to change providers, the pain of change can be quite a burden.

In this post, I’m going to compare the two applications as well as to take a deep dive into why I made the switch from Aweber to Infusionsoft.

Aweber

Aweber’s product has been designed with a single goal: broadcasting and automated email follow up.

They are not a CRM tool, they don’t offer a shopping cart, or anything else that Infusionsoft provides. They just do automated email follow up, so if that is all you need, Aweber will work just fine.

Pros

  • Low cost ($19/month for up to 500 subscribers)

Cons

  • Limited features (no functionality beyond sending emails)
  • Limited customization (you have to use double opt in and you are forced to have a named list for each of your segments, which as you will see when I explain how Infusionsoft works, really sucks)
  • List segmentation is hard (segmenting your list is extremely important and the way that Aweber does this is really a challenge because the only way to get a subscriber onto more than one list is to get them to opt in again which causes extra work for your subscriber)

The Biggest Drawback of Aweber: Multiple System Chaos

Aweber is a very simple application that does one thing very well – hence the short list of pros and cons. However, I have saved the biggest drawback of Aweber for last…and that is this: If you use Aweber, you will suffer from Multiple System Chaos.

As Aweber only does one thing, you are definitely going to need other systems to handle the other parts of your business that are shown in the image below. Do you really want to have to deal with that? I sure don’t!

With Aweber, you will be forced into using multiple systems and the more you have to use, the more complex your business will be

With Aweber, you will be forced into using multiple systems, and the more systems you have to use, the more complex your business will be

Infusionsoft: The Solution to Multiple System Chaos

In preparing for this post, I came across a number of other reviews that restricted themselves to comparing these two (extremely) different applications on a feature by feature basis, and in doing so, they completely missed the (very important) bigger picture!

I am a talented marketer, however, I am not the most technical person in the world and couldn’t write a line of code to save my life. For people like me, this means that using multiple systems will either result in lots of manual work (lame!) or the need for developers to write lots of code which can be a huge challenge as it requires a talented developer and a budget to pay for them.

Infusionsoft eliminates the need for multiple systems because not only does it do email marketing, but it is also my CRM system, my online shopping cart, and my affiliate program – all in one. As you are going to see in the remainder of this post, the integration of these 4 pieces is absolutely critical to your success.

Stop and Look at the Big Picture

Before I dive into all the reasons why I am such a fan of Infusionsoft, I’d like to draw your attention to the bigger picture. No matter what type of business you are in, there are some pretty important things that all businesses have in common. These things include:

  1. Attracting interest
  2. Capturing leads
  3. Nurturing prospects
  4. Converting prospects to customers
  5. Delivering your product
  6. Upselling and repeat sales
  7. Getting referrals
Infusionsoft was designed to support every step of Lifecycle marketing

Infusionsoft was designed to support every step of Lifecycle marketing

In a nutshell, this 7 step process can be referred to as lifecycle marketing and Infusionsoft has been designed from the ground up to support you in every single step, whereas Aweber at best will only support you with steps 2 and 3.

Keep reading, and I will, by way of example, show you why this is such a big deal.

Attracting Interest

Here at BrightIdeas.co, we attract interest with our content – which normally consists of blog posts, videos, and podcasts. Neither Infusionsoft or Aweber really play a part in this step, so, while the concepts are extremely important, for the purposes of this post, we don’t need to talk much about it.

If you would like to learn more about how to attract interest, check out our Lifecycle Marketing Guide.

Capturing Leads

Capturing leads is generally done with what is called a lead magnet, which, most often is a free piece of content that is given away in exchange for someone’s email address.

In my case, the lead magnet is the Conversion Tactics Toolkit, which is a 4-part video series on how to maximize conversions.

Both Infusionsoft and Aweber make building a web form (the thing that goes on your website to collect their name and email) pretty darn easy as they both have form building wizards that don’t require any technical skill at all. Just drag and drop form elements until you have a form that looks how you want. Below is a screenshot of a form that I use to begin segmenting my list.

the form below the video was built in the Infusionsoft form builder. Aweber can do the same.

the form below the video was built in the Infusionsoft form builder. Aweber can do the same. Want to see my segmenting in action? Subscribe to my list at BrightIdeas.co

Nurturing Prospects

Once you’ve captured a lead, what you do next is going to make a massive difference to your results, and it’s where most people really screw up.

Here’s what most people do: they begin sending the exact same sequence of emails to every single person that subscribes. Bad Dog!!!

I literally cannot stress enough the importance of segmenting your list. Why on earth would you send the same content to everyone? The needs of each of your subscribers differs greatly, so why would you send everyone the exact same content? You wouldn’t!

If you don’t segment your list, your email open rates will suffer and your unsubscribe rate will be much higher. From a marketing perspective, creating a Youtube video of your cat would be more effective :)

Infusionsoft Makes List Segmentation Easy. Aweber Makes is Really F$%@# Hard!

With Aweber, you must have a completely different list for each series of emails that you want to send. There are a number of challenges with this.

First, each list has to be a unique name that is not used by any other Aweber customer! (read that sentence twice to ensure that you really understand it)

That is just crazy…plus it makes naming your lists much more challenging than it need be.

Second…and this is even worse than the above, is that to get a subscriber from one list to another, you must get them to opt in again and that is going to mean more work for your subscribers.

Guess what that will mean for you? Fewer of them will bother, and as a result, your list will not be as well segmented as it could be.

Lack of Segmentation = Lack of Profits

With Infusionsoft, I don’t need to have separate lists; each with unique and hard to decipher names. Instead, all I need to do is apply something called a tag to a contact record…and, I can name that tag anything I like so that when I look at it later, it will be extremely easy for me to remember what it’s for.

Here’s a few examples of some of the tags I use (I have hundreds of them)

  • Clicked link to MobiLead Method sales page
  • Clicked link to [name of guest] interview
  • Bought [name of product]
  • Registered for [name of webinar]
  • Attended [name of webinar]
  • etc…

Essentially, a tag is like a little sticky note that I use to “stick” to anyone based upon something they click, watch, buy, or do.

Applying a tag is done automatically and can be applied in any of the following ways:

  • Subscriber clicks a link in an email
  • Subscriber fills out a web form
  • Subscriber buys a product
  • Subscriber flows through a campaign sequence

Tagging is unbelievably powerful and I could devote an entire post to it. The thing that I want you to understand here is that a tag can be applied without the need for a user to fill out another web form, so that means that I can make it extremely easy for a subscriber to be tagged based on their actions, or in the case of applying a tag as a part of a campaign sequence, I can apply a tag without my subscriber doing anything at all.

And yes, I can remove tags in the exact same way.

Tags in Action: A Practical Example

Ok…just in case this whole tagging thing isn’t really making sense, it’s so important that I want to give you an example as it pertains to nurturing a prospect.

When I capture a lead via a web form, I can tell Infusionsoft to apply as many tags as I like. At a minimum, I apply a tag that adds them to my newsletter list. I also apply a tag for the date they subscribed.

After they complete the web form, I direct them to another page with a video and another web form (shown in the screenshot further up in this post) and then more tags are applied to tell me that they have segmented themselves and what their occupation is.

Now they might, depending on which segment they are in, begin to receive a series of emails inviting them to a webinar. For this example, let’s say that there are 3 emails to be sent. If they click the registration link in the fist email, they do not receive the second and third email. If they don’t click the link in email #1, they will receive email #2, etc…

With Aweber, this is impossible. With Aweber, if someone is added to a list, they receive every single email that is a part of that list’s sequence unless your subscriber goes and fills out another web form, in which case you can remove them from list #1 and add them to list #2, or, you can have them on both lists.

With Infusionsoft, I might ask them to fill out a web form to apply/remove a tag, but I don’t have to as I could just as easily use any of the other methods that I have described above.

This one bit of functionality is incredibly powerful and it would take me far more than just this blog post to point out all the ways that this can be used.

To show tagging in action, let’s continue with this example…

Converting Prospects into Customers

Now that my subscriber has told me their occupation, Infusionsoft will send them a sequence of emails with links to product offers and content that are highly relevant to that occupation.

More Relevant Content/Offers = More Profits

Let’s suppose that this product offer sequence has 10 emails in it. If my subscriber clicks the link to the sales page in email #4 and buys the product, Infusionsoft will apply a tag that says something like “bought product A” and Infusionsoft will then immediately stop the 10 email sequence and will now start another sequence of emails that was designed specifically for buyers of product A (assuming I created a campaign to follow this logic).

Key Take Away: most people need to be reminded a few times to register for a webinar or buy a product, so with Infusionsoft, I can create multiple email sequences that will stop as soon as the user takes that action that I want them to…even if there are more “reminder” emails in that sequence. This one feature alone is hugely valuable as it increases revenue while avoiding sending too many emails to people who’ve already taken the desired action.

In the product A buyer sequence, I can do anything I want. Here’s a few examples:

  • Ask how they like the product
  • Ask for referrals
  • Send upsell offers
  • Automatically register them for a webinar
  • Start another campaign

Focus On Your Hottest Leads

Lead Scoring is another feature of Infusionsoft that is incredibly powerful because with lead scoring, you will always know who your hottest leads are at any given time, simply based upon which tags have been applied.

So, supposed a subscriber clicked on a link to a sales page from an email that they received as part of a campaign they are in. When that link is clicked, the tag is applied, and then, as you can see below, a lead score can be increased (or decreased) for a given period of time.

A contact's lead score can be automatically adjusted whenever a tag is applied.

A contact’s lead score can be automatically adjusted whenever a tag is applied.

Within Infusionsoft, leads a scored using a simple scale of 1 to 5 flames and, if you are creative in how you build your campaigns, you can trigger further automation that is starts when a lead score moves from 1 to 2 flames, or from 2 to 3 flames, etc…

Why do this? Don’t you think people with 5 flames should be paid attention to? I sure do!

This cannot be done with Aweber.

Create Lists on the Fly

From time to time, most businesses want to offer some kind of special promotion or discount on one of their products. Thanks to all the tagging that I do with my subscribers (remember, I apply tags for virtually everything my subscribers do/see/click/attend), I can very easily create a list of potential buyers based upon any criteria that I like. For example, I can easily create a list of invitees for a webinar that would appeal to only a portion of my entire audience and then send invites to only these people.

In both cases, all I would need to do is to run a query against my database that looking something like this:

Show me all the contacts who:

  • Subscribed between this date and that date
  • Have clicked the link to my MobiLead Magnet sales page
  • Have attended at a particular webinar
  • Who are not yet MobiLead Magnet customers

Hopefully, you get the idea. With tags, I have unlimited power to create a list of suitable contacts and then send them an offer anytime I want.

This is impossible to do with Aweber.

As I hope you are starting to realize, applying tags is an incredibly powerful and easy way to segment your list and Aweber simply cannot do this. It’s just not built that way…plus, it won’t tie into your online shopping cart unless you buy more software or hire a programmer.

With Infusionsoft, this is all done via the visual campaign builder. Below is a screenshot of a campaign created to recover an abandoned shopping cart. Tags and automation are the key to making this work.

This is a screenshot of a campaign created in Infusionsoft's campaign builder to recover an abandoned shopping cart. Tags are the key to making this work.

This is a screenshot of a campaign created in Infusionsoft’s campaign builder to recover an abandoned shopping cart. Tags are the key to making this work.

As I said earlier, Aweber does not have a shopping cart, so, without hiring a programmer, this type of integration will be impossible to do.

Delivering Your Product

So, now that you’ve collected the money via Infusionsoft’s online shopping cart, you actually have to deliver the product or service.

If your product is digital, you can have Infusionsoft automatically send out an email with a download link. This is easy as pie.

If your product is physical and is shipped by a fulfillment partner, you can have your campaign send a message to your fulfillment partner’s server and the order will be fulfilled automatically after the order is placed. This means you don’t have to do order fulfillment and and instead can be off doing something else…like say…sipping a margarita on your patio or playing with your kids :)

If your product is shipped by you or your staff, or you have sold a service of some kind, you can tell Infusionsoft to assign tasks to you are anyone else on your team. You are only limited by your imagination.

Did I mention that Infusionsoft has a CRM component? Well, it does, it’s a fantastic tool!

You can pull up any customer record you like and see a summary of all their tags, their orders, the campaigns that are running, the emails they’ve opened, and anything else you could ever want….and it’s all in one place…which means no more wasting time searching through multiple systems for the data you need!

This is the summary view. Clicking the icons provides much more detailed information about each contact.

This is the summary view. Clicking the icons provides much more detailed information about each contact.

Upselling and Repeat Sales

Unless you have only one product, or you like to continually look for new customers, upselling your customers to generate repeat business is a very good idea.

The reason for this is obvious: you don’t have to incur the expense of finding a new customer, so your net profit per transaction will be much higher than if you did.

With Infusionsoft, you can put product upsells on auto-pilot, and when you do, it will make a massive difference to your bottom line.

For example, 26% of the people the buy The MobiLead Method (now the Best Buyer Formula) decided to buy the first upsell, which is a bundle of done-for-you content. In addition to that, 6% of the people that bought The MobiLead Method also decided to buy the MobiLead Magnet, which is a WordPress plugin that I built to be used with the course.

If, during the checkout process (which is handled by Infusionsoft), someone doesn’t purchase one of the upsells, I could very easily create additional sequences to make additional offers down the road, and it would all happen on auto-pilot.

You cannot do this with Aweber.

Getting Referrals

Back when I ran my last company, Dyrand Systems, we got a lot of business from referrals from our existing customers. This happened because we did two things right: we delivered a premium service that our customers loved, and then we asked them to refer us to other people.

Back then, the asking part was a manual process that was done by our account managers.

Thanks to automation, identifying your happiest customers and then asking them for referrals can now be done completely on autopilot.

The NPS survey tells Infusionsoft who is most happy and then sends them an email with a request for a referral.

The NPS survey tells Infusionsoft who is most happy and then sends them an email with a request for a referral.

With Aweber, you cannot do this on auto-pilot.

Final Thoughts

While extremely capable, Infusionsoft does have a few draw backs.

First, it is much more expensive that Aweber. Depending on what promotions Infusionsoft is running at any given time, the software requires an up front investment of $1,500 to $2,000 and then costs between $219 and $379 per month. Aweber starts at just $19/month. But remember…do you want a tricycle or a Porsche?

If you are struggling with justifying the price, I would encourage you to check out the many Infusionsoft success stories and tutorials that I have published. In each, you will hear an entrepreneur describe how Infusionsoft has had a huge impact on their business.

The other drawback with Infusionsoft is that the application, due to its much vaster array of capabilities, requires more learning to attain proficiency. The good news is that Infusionsoft’s free training material is excellent, as is their support department. Plus, their new visual campaign builder has dramatically simplified the user experience. When people see the campaign builder for the first time, their response is generally something like “wow!” or “that is totally awesome!!”.

In addition to these two resources, there are also an army of Infusionsoft Certified Consultants who would be happy to assist you. My wife being one of them :)

Obviously, no system is perfect and prior to choosing which one is right for your business, a thorough investigation must be done. Hopefully, if you are trying to decide if you should choose Infusionsoft or Aweber, this post has been helpful to you.

If you have additional questions, please use the comment form below and I promise to provide you with a prompt answer.

Additional Resources


If you are a marketing consultant or run a marketing agency and are thinking of purchasing Infusionsoft, I’d like to let you know that if you use my affiliate link, I can have Infusionsoft give you a copy of a full campaign that I created just for agencies. You can see this campaign here.

In addition, I have also created an extensive library of tutorial videos and interviews with highly successful Infusionsoft users that you will likely find incredibly valuable.

And finally, if you have questions, please contact me directly.

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How to Maximize Conversions with Trackable Links

Do you ever wonder how much of your traffic is coming from people typing in your URL vs people clicking links in your emails?

bi-ultimate-marketing-automation-guideHow about that post you shared on Facebook? How much traffic did that wall post send you? Or how about that tweet about your latest webinar? Did it send much traffic?

Answering these questions is exactly what using trackable links are for and in this post, I’m going to dive deeper into showing you exactly how you can start using trackable links to gain much deeper insight into what is working and what isn’t when it comes to using your content and social networks to attract traffic to your site.

About Google Analytics Custom Campaigns

Google analytics is a very powerful tool and I’m only just starting to scratch the surface of how to use it most effectively. One of the parts that I have been experimenting more with as of late is the custom campaigns.

By using trackable links, you can easily create custom campaigns that will tell you exactly which pieces of content are generating the most traffic for you.

Why should you care? Well…if you can identify a trend in the type(s) of content that generate the most traffic, then it might be a good a idea to continue to create, or even just spend more time sharing, more of this particular type of content, right? You bet.

The first step to creating a custom campaign is to create a trackable link with the Custom URL Builder. By using this tool, you can easily create specific links for each of your campaigns and then use these links to share your content on your social networks, within your site, or in your emails (or anywhere else you want).

Creating Your First Trackable Link

In the video below, I’m going to show how exactly how this can be done using the URL Builder and Infusionsoft.

How to Analyze Campaign Effectiveness

Once you have begun to use trackable links, you are going to want to start to track the effectiveness of your various campaigns. To do that, all you need to do is log into analytics and navigate your way down to the section devoted to Traffic Sources…and then within that section, you will see the campaigns section.

campaign-results

Helpful Hints

The very first thing you should do when you begin to use trackable links is to create a spreadsheet to track all the parameters you are using.

For example, in the video above, my campaign source parament was “bi funnel” because I wanted to track all the traffic I get from the subscribers who are going through my sales funnel. If I didn’t make a note of that in a spreadsheet, the next time that I went to create a link I might forget that I’d used “bi funnel” and instead I might type BI-Funnel, which from Google’s perspective, would be an entirely different campaign.

When entering your parameters, it’s also important that you separate multiple words with an underscore. So, instead of putting ‘wall post’, you’d want to use ‘wall_post’.

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Infusionsoft Tutorial: Marketing Campaign for Consultants and Agencies

In this Infusionsoft review, you are going to see how you can totally automate your entire prospecting and nurturing sequence so that you can significantly increase your conversion rate.

bi-ultimate-marketing-automation-guideWhat do you traditionally do with the leads that you capture? I am assuming that most of you will call them or send them an email. If they don’t respond, you will call them again or send them another email. If they don’t respond again, you will probably call them again or send them another email.

Now, here’s the real question. What do you do next?

If you are like most small business people, you stop trying to contact the prospect and they end up in the trash.

Do you realize how much business you potentially throw away every single day? Imagine the impact on your business if you could convert an extra 10% of the leads that go in the trash.

Have you ever wondered why it’s so important to nurture your prospects?

It’s because 81% of your sales happen after you make seven or more contacts to your prospects. Seven contacts! How many of you can honestly tell me you attempt to make seven or more contacts to your prospects.

Please don’t feel bad because 85% of the time, we stop after 1 to 2 contacts.

Have you ever wondered the cost of not making the additional 4 to 5 contacts to each of your prospects?

Let’s say you do a campaign to 10,000 people. This could be by email, direct mail, etc. Out of those 10,000 people, 100 people say they are interested in your product or service. Out of those 100 people, 10 people end up buying your product or service.

I’m assuming many of you would be thrilled by closing 10% of the people that were interested in your product or service.

The question I always like to ask is: what happens to the other 90 responders? Most of them fall through the cracks, have zero follow-up, or will end up buying from your competitors.

In other words, most of these 90 responders will end up in the trash.

What if, on the other hand, you had a way to easily stay in touch with them? What if it was automated?

What if this system allowed you to convert 15, 20, or 25 people instead of just 10? How much of an impact do you think all that extra profit would have on your business?

It would be huge, wouldn’t it?

That’s what I’m talking about! If you aren’t systematizing the lead nurturing process, you could be leaving thousands, or tens of thousands of dollars of profit on the table…for someone else’s business to grab.

Now, that’s just not good business!

As you can see, the key to great nurturing is AMAZING follow up. This is where so many businesspeople drop the ball. They are great at making lots of contacts and connections but they lack the skills necessary to follow up properly.

This is why most businesspeople need a specific campaign or path to follow to deliver the right follow up and this is the exact problem that is easily solved with marketing automation software like Infusionsoft.

Infusionsoft: A Much More Efficient Solution

If you are an Infusionsoft user, there is there is a much more effective way to achieve greater results with less effort (and frustration).

In the video below, I’m going to show how exactly how this can be done.

Want a Copy of This Campaign?

If you purchase Infusionsoft via our affiliate link, we will provide you with a copy of this campaign for free.

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Infusionsoft Tutorial: How to Automate Birthday Reminders

One of the many ways that you can build relationships with your customers and prospects is to send them an email or a card to extend them a birthday wish.

bi-ultimate-marketing-automation-guideThe challenge with this is that, as your list of customers and prospects increases in size, sending out birthday cards or emails can become a significant resource drain – unless you have a means of automating it.

There are plenty of ways to do this, of course. However, unless you like adding complexity to your business, the most effective ways will not require you to add yet another “system” for you or your staff to maintain.

Infusionsoft: A Much More Efficient Solution

If you are an Infusionsoft user, there is there is a much more effective way to achieve greater results with less effort (and frustration).

In the video below, I’m going to show how exactly how this can be done.

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email-hygiene

How to Maximize Email Deliverability

Email remains one of the most effective tools in the marketers toolbox…unless of course it’s not getting delivered.

What is the worst possible thing that could happen to your email? It gets marked as spam.

How do you know if you’re sending email that is likely to be marked as spam? That might be an unanswered question on your small business’ mind, so Infusionsoft has created an infographic to help you clean up your act and apply proper techniques to your email sending practices.

Keeping your list updated and not letting contacts grow cold is very important in marketing to the right audience, as well as avoiding silent killers like spam traps and becoming black listed. Form healthy habits that can be followed each and every time you email market to your list of customers and prospects and grow your customer base.

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Email Deliverability Health & Hygiene Infographic by Infusionsoft